Prepare Now for Your Summer Interns

by Mark Broadfoot

Summer interns will be arriving next month, so now is the time to get ready. The time will pass quickly and putting off preparations will keep you from having a great summer. You worked hard in the fall and spring to recruit the “right talent” for the company, so put in the same effort for the internship. One of the biggest complaints heard from interns is companies were not ready for their arrival. The interns show up and the company forgot about their arrival or was scrambling to get things ready. Interns know when companies are prepared. You need to make a solid first impression on your interns. If you are looking to hire some of them at the end, then day one must be strong. Below are some ideas to help you get ready.

Manager Training

    • Encourage your managers to get things ready now.
    • Advise them on how productive this age group can be for them.
    • Formulate a weekly work schedule that will challenge the intern all summer.
    • Communicate to your managers the importance of calling the interns weeks before arrival.

On-Boarding

    • Communicate to the interns the important documents to bring on day one.
    • Categorize items needed to be done on day one. Do not look disorganized as a company.
    • Formulate a day one arrival procedure.
    • Summarize your company’s dress before arrival, allowing time to buy needed clothes.

Orientation

    • Construct a day-one orientation that highlights company culture and values.
    • Organize first-day activities that encourage communication among all interns.
    • Facilitate an overview of company’s communication technology, including Outlook and SMS.
    • Develop an organized meet-and-greet process among managers, with introductions and titles.

Summer Events

    • Arrange all summer activities now with a balanced schedule.
    • Purchase all tickets and make reservations now. Try to keep costs low for students.
    • Determine which managers will attend events and put it on their calendars.

Summer Projects

    • Develop the group projects with run-through prior to interns’ arrival.
    • Organize materials and advise intern managers of time commitments.
    • Evaluate presentation procedures for summers end and provide it to all teams.
    • Persuade interns to brush up on PowerPoint, offering classes or web training if needed.

Summer Wrap-up

    • Develop a summer sendoff process, highlighting learnings.
    • Conduct a resume writing course to teach how to add their new acquired skills.
    • Execute a strong off-boarding process, make the last impression memorable.
    • Spearhead a survey for interns to evaluate the company, managers, and internship.

Students talk. Make sure what they say about your company is positive. This will help with your recruiting in the fall.

Mark Broadfoot
Mark Broadfoot, owner and consultant, UR Consulting, Missouri City, Texas
Twitter: @URRecruitee1
LinkedIn: http://linkedin.com/in/markbroadfoot

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